Driving school management, done properly.
One workspace for your whole school: calendar, lessons, payments, progress tracking, theory practice and route planning. Learners managing it themselves get the same toolkit on their phone.
Run your school from one workspace
Your diary, card payments, progress and staff in one place, plus your own booking page. No more spreadsheet and group chat.
- Learners find you, and we take no commission
- Calendar, payments, rubric, theory and waitlist in one place
- Your own public page at passdesk.co.uk/s/your-school
- Free migration from your current diary app
On your own? The Instructor plan is £19/mo — see what's in it or start on Instructor.
Everything you need to learn to drive, in your pocket
The same toolkit a Passdesk school gives its students, for use between lessons, with family, or while you save up.
- Theory practice, a skills checklist and an idea of when you'll be test-ready
- Practice routes and your test centre on a map
- Bring your own instructor, or learn solo with family supervision
What you, your learners and your instructors see
The school runs from the dashboard. Students and instructors see the same data on their phones.
Running a school today can mean juggling tools that weren't built for it
Bookings live in a group chat, payments in a notes app, progress on paper and theory prep somewhere else. Passdesk puts all of it in one place for you, your staff and your learners.
Bookings in texts and chats
Texts get missed. Slots double-book. Cancellations go unnoticed until the instructor's car is parked outside.
Payments scattered
Bank transfers, cash on the day, half-remembered "I'll get you next week". Nobody knows the real balance.
Theory and practical drift apart
Lessons in one app, theory revision in another, no shared view of how close to test-ready they are.
What's in Passdesk
Lessons, payments and test-aligned progress, plus theory practice, route planning, and an in-car flow that keeps working when the phone loses signal.
Scheduling
Drag-drop calendar that syncs with Google Calendar and Outlook. Automatic 24h and 2h reminders. Late-cancel policy enforcement built in.
Learn more →Payments
Stripe checkout, stored cards, deposits and no-show fees auto-charged. Live balance in lesson hours.
Learn more →Progress & rubric
30+ test-aligned skills, test-ready %, transmission-aware. Lesson notes carry forward.
Learn more →Waitlist
Cancellation slots auto-offered to waiting students with a 10-minute claim window.
Learn more →Theory testing
14 official theory-test categories, mock mode with the real 57-minute timer and 43/50 pass mark.
Learn more →Routes & test prep
Practice route library by test centre. Draw, upload GPX, or live-record from your phone.
Learn more →In-car mobile flow
Offline-capable lesson capture: odometer, location, quick reactions. Syncs when reconnected.
Learn more →UK compliance
Licence details, ADI and PDI records, consent history and an audit trail, with data hosted in the UK.
Learn more →Teach riders too? Run your CBT days in the same diary, with the DVSA ratios worked out, online bookings and DL196 reminders. See motorcycle training
Add staff, set permissions, see where the gaps are
You can add office staff on any plan and instructors from Pro upwards, each with their own permissions. Every instructor gets an earnings record you can pay against, and a utilisation heatmap shows which hours are going unsold. If you franchise your instructors, Team and Scale work out their fees and draft their statements.
Email invitations, pre-set permissions
Invite staff with the access they need: owner, instructor or office.
Instructor earnings cockpit
Hourly rate, earnings so far this month and a week-by-week breakdown.
Utilisation heatmap
Spot the underused slots, plan around peak demand, and see which instructors' diaries stay full.
Customise the rubric
Hide skills you don't teach, rename or reorder the rest, and add your own.
A drag-and-drop lesson calendar
Drag a lesson to a new slot and the student gets an email and the instructor a push notification. Your cancellation policy is applied automatically.
- Drag-drop calendar with day, week and month views.
- Repeating slots for regular Tuesday-at-six learners; one-off overrides without breaking the series.
- Saved meeting locations per instructor — pickup or fixed point, with notes the student sees.
- Cancellation policy enforced automatically — if a learner cancels inside the policy window, the late-cancel fee is charged.
Get paid up front, automatically
Card checkout and saved-card payments via Stripe. Deposits, late-cancel fees and no-show fees are charged automatically under the policy you set.
- Card checkout for packages and one-off lessons.
- Saved cards via Stripe — students opt in once, then deposits and fees are charged automatically. Card details stay with Stripe.
- Stripe customer portal for students — manage cards, download invoices.
- Live balance per student in lesson hours, not pounds.
Test-aligned progress every student can read
Five skill areas that cover what the test checks, each marked on a four-step scale, with manual and automatic covered. Plus curated YouTube videos per skill, with watched tracking.
- Five test categories: Control, Manoeuvres, Junctions, Road types, Conditions — with weighted test-ready %.
- Transmission-aware — automatic-only learners don't see gear-related skills.
- Lesson notes carry forward — the next instructor sees what to focus on before the student gets in the car.
- Curated skill videos — hand-picked YouTube content per test-required skill with watched tracking.
Fill a cancelled slot automatically
Students set a preference window — days, hours, transmission, and the instructor they already learn with, so offers only ever cover that instructor's slots. When one opens, Passdesk offers it to three learners at once and the first to tap gets it.
- Preference windows — date range, weekdays, hour-of-day, transmission, and pinned to their own instructor. If a colleague ever has to cover, the progress record shows where the last lesson finished.
- Push, text and email go out at the same time.
- 10-minute claim window — the first tap wins, and two learners can't claim the same slot.
- Balance restored automatically for the learner who cancelled.
The full DVSA theory test, built in
Practise across 14 DVSA theory-test categories with instant feedback and hints on weak categories, or sit a mock with the real 57-minute timer and the official 43/50 pass mark.
- All 14 DVSA theory categories — Alertness, Attitude, Safety, Documents, the lot.
- Practice mode — instant feedback, hints when you're weak in a category.
- Mock mode — 50 random Qs, 57-minute timer, 43/50 pass mark.
- Per-question attempt log, weak-category dashboard for the next session.
Practise the roads around their test centre
A library of practice routes for every test centre: routes we've added, routes from your school and routes your instructors record live. Draw on a map, upload a GPX, or record on your phone as you drive.
- Routes from three places — ones we've added, your school's library, and your instructors' own recordings.
- Draw it, upload it or record it — on a map, from a GPX file, or on your phone as you drive.
- Difficulty rating and estimated drive time per route.
- Test prep dashboard — your test centre on a map, recommended routes nearby.
The instructor's flow runs on a phone, even with no signal
Tap "Start", record the odometer, location and quick reactions during the lesson, then tap "End" and confirm the billable minutes. With no signal, say in a multi-storey car park, everything queues on the phone and syncs when you're back in coverage. Install Passdesk on the home screen and it works like a native app.
- Start time + odometer capture, location pin per lesson.
- Quick-reaction taps for safety incidents and praise.
- Works without signal and catches up when you're back online.
- Installs like an app on iOS and Android, straight from the home screen.
A public booking page for your school
Every Passdesk school gets a public page at passdesk.co.uk/s/your-school. It shows your tagline, packages, photos and social links, with a signup form so a visitor can book a first lesson while you're out teaching. It's listed in our public directory too.
- Your tagline, packages, photos, social URLs
- Built-in signup form — new students arrive in your school with their details already in.
- Featured products with strike-through pricing
- Listed in passdesk.co.uk/schools — sortable by location.
Included on every plan, down to Instructor at £19 a month. What is on the page.
The Passdesk schools directory
Learners can browse every Passdesk school near their postcode, and being listed costs you nothing.
Track your own learning
The same rubric, theory bank and route library a Passdesk school gives its students. Use it for private practice with a parent, or between paid lessons.
Test-aligned rubric
Self-mark 30+ skills across 5 categories after every drive.
Theory practice + mock
14 categories, instant feedback, 57-minute mock with the real 43/50 pass mark.
Your test centre on a map
Pick your test centre, see practice routes nearby with difficulty recommendations.
Personal route library
Draw on a map, upload a GPX, or live-record routes from your phone.
Curated skill videos
Hand-picked YouTube content per test-required skill, with watched tracking.
Test-ready % & countdown
A percentage that updates as you improve, with the three skills to focus on next.
Invite an instructor
Add an ADI any time and they join your logbook.
Secure and accessible
Email-verified, GDPR consent tracked, text-size and contrast settings built in, and it installs as an app on your phone.
Start your Passdesk logbook today
14-day free trial · No card needed · Cancel any time · £9.99/month after
Schools pay per workspace. Solo learners pay for themselves.
Free trial on every plan — 30 days for schools and 14 days for solo learners, with no card needed. Email is always included, and texts up to a monthly fair-use limit on every plan.
Prices below are in pounds.
50% off your first 12 months
The first 25 schools on Passdesk join as founding members and pay half price for a year on the Instructor and Pro plans, monthly or annual. The discount is on your plan, so add-ons and the optional setup service are full price. The count is based on real signups, and the offer closes when the slots are gone.
24 of 25 left
For schools and instructors
Just you? Instructor. Two to eight instructors? Pro, adding seats after four. Nine to 25? Team or Scale. More than 25? Network.
Office staff are free on every plan. Only people who teach take a seat.
60 active learners · just you
- Drag-drop scheduling + waitlist
- Stripe checkout, deposits, fees
- Test-aligned rubric + routes, with theory in the UK
- UK expense ledger + tax exports for Xero and FreeAgent
- Public booking page
- In-car mobile + offline
- Works with Claude and ChatGPT — ask about your diary in plain English
- Email support
- Upgrade to Pro when you take on a second instructor
- Free while you train as a PDI — up to 12 months, no card
Founding schools: 50% off for 12 months
Start free trial150 learners · you + 3 instructors
- Everything in Instructor
- 3 instructor seats as well as you — each instructor gets their own login and calendar
- Add up to 4 more instructors at £10 a month£100 a year each — up to 8 in all, and each seat adds 40 learners
- Every instructor's lessons in one school view
- Staff permissions — choose who sees payments and progress
- 150 active learners — enough for four busy instructors
- Public school booking page, with your instructors on it
Founding schools: 50% off for 12 months
Start free trial500 learners · you + 10 instructors
- Everything in Pro
- Add up to 9 more instructors at £10 a month£100 a year each — up to 20 in all, and each seat adds 40 learners
- Custom branding + colour
- Custom signup-form fields
- Instructor regions — online bookings and enquiries go to the instructors who cover each area
- Franchise fees — weekly or monthly statements for instructors you franchise
- Webhooks
Unlimited learners · you + 24 instructors
- Everything in Team
- Public API access
- AI assistants can book and cancel lessons
- Priority support
More than 25 instructors?
Start on Scale today. Its flat price covers your first 25 instructors, and when you need more we add them to your workspace at a per-instructor rate we quote for you. Running several schools? Each can take its own plan, or we'll quote the group as one.
For solo learners
For learning with family, between schools or on your own. One monthly plan that you stop when you pass.
1 learner · 1 invited instructor
- Self-mark test-aligned rubric, test-ready %
- Theory practice + mock (UK)
- Practice route library + test centre map
- Curated skill videos
- Invite an instructor any time
- Test-ready % & time-to-test countdown
Your products, imported automatically
Most schools have a website that already lists their packages. Paste the URL and Passdesk reads the page and creates the products for you.
Product import from URL
Paste the page that already lists your packages. Passdesk extracts each product (name, price, hours) and sets them up in your workspace. Check them over and confirm. It takes a few minutes.
Coming from another diary app?
Send the export from whatever you use now and it gets set up for you — learners, lesson history, packages and remaining balances, progress and test results. Free, on any plan, including during the trial.
Up and running in an afternoon
Once your products are in, invite your staff, share your public page, and book your first lessons. You can bring real data into the 30-day free trial.
Do solo learners need an instructor?
Can I move my logbook into a driving school later?
Is there a free trial?
Does it work without internet?
What if it isn't for me?
Can you move my data over from another diary app?
Can I import my existing course catalogue?
Start your free trial today
30 days for schools and 14 days for solo learners, with no card needed. Cancel any time.
Want to see it before you sign up? Watch the walkthrough, or ask for a live one on the same page. Neither trial asks for a card, so you can also just start one and look around.
Move your school over in one sitting
Paste your packages URL, invite your staff and share your public page. Calendar, payments, rubric, theory, routes and the offline in-car flow are all in one workspace.
Start free trialEverything you need to get test-ready
Theory, rubric, test prep, practice routes and skill videos. Invite an instructor when you're ready. £9.99/month after a 14-day free trial, with no card needed to start.
Start tracking my progress